Job Description

Job Description

About MD Squared:

MD Squared Property Group is a leader in providing top-tier property management services, specializing in managing both rental and condominium buildings throughout New York. We pride ourselves on our hands-on, responsive approach and our commitment to building strong relationships with clients and tenants. Challenging the status quo of how we manage properties includes changing the way we hire and develop our managers and staff.

Vice President of Finance

MD Squared Property Group is seeking a Vice President of Finance to lead our finance and accounting functions. This is a senior-level position with a path to join our leadership team. The VP of Finance will oversee both corporate and client accounting operations and directly manage the Director of Client Accounting. This is a highly visible role that will require strategic oversight, sound financial management, and hands-on execution.

This role requires strong analytical skills, attention to detail, and the ability to collaborate cross-functionally with teams including HR, Property Management, Project Management, and Executive Leadership. The ideal candidate is both a big-picture thinker and someone willing to roll up their sleeves.

This role is an opportunity to shape financial strategy in a growing property management company and will have a direct impact on business performance and scalability.

Essential Job Duties:

Corporate Finance & Accounting

• Prepare and review monthly financial statements and variance analysis.
• Approve and review corporate invoices and payments.
• Manage corporate banking relationships and transactions.
• Oversee the corporate bookkeeper and support payroll processes in collaboration with HR.
• Manage recurring and non-recurring invoicing for management, project management fees and ancillary revenue.
• Prepare the annual corporate budget and assist in year-end tax documentation and preparation.
• Audit corporate income and receivables on a monthly basis.
• Review and calculate commissions (e.g. for Sales).
• Manage and refine systems and processes to improve accuracy and efficiency in corporate financial operations.
• Provide financial support and insight to the executive team and department heads.
• Identify and mitigate financial, operational and regulatory risks, including insurance, fraud prevention, etc.

Client Accounting & Oversight

• Oversee the Director of Client Accounting and provide support as needed on complex matters.
• Review and enhance systems for ACH fraud protection and utility bill review.
• Oversee ESS system administration including 32BJ union payments and employee change updates.
• Provide oversight and review of financial processes for new management assignments.
• Support client banking needs and serve as a backup for key approval workflows.

Leadership & Strategic Contribution

• Play a key role in company-wide financial planning, forecasting, and performance tracking.
• Standardize accounting procedures and implement best practices across property management and corporate finance.
• Collaborate with leadership on strategic initiatives including growth planning, profitability, and risk management.
• Identify areas for process improvement and implement best practices in financial operations.
• Participate in leadership team meetings and contribute to long-term planning as the company scales.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, or related field; CPA or MBA preferred.
• 10+ years of progressive experience in finance/accounting, with at least 3+ years in a senior leadership role.
• Experience in property management, real estate, or a related industry strongly preferred.
• Strong knowledge of accounting principles, financial reporting, and budgeting.
• Excellent analytical and organizational skills, with keen attention to detail.
• High degree of integrity and dependability with a strong sense of urgency and results-orientation.
• Strong interpersonal and communication skills, with the ability to partner effectively across departments.
• Proficient in Microsoft Excel and accounting platforms; experience with Appfolio, Xero, QuickBooks, or similar systems a plus.

Base salary plus bonus.

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